Tips for Traveling to Disney With Family, Friends, and Large Groups
Disney’s Caribbean Beach Resort
I had one of the most magical vacations with my childhood best friend and her family in January 2022, and it truly was a dream come true! Over the course of five perfect days, we immersed ourselves in the enchanting world of Walt Disney World, creating unforgettable memories that I still cherish. The laughter, the joy, and the sheer wonder of experiencing the parks together made me realize how special these trips can be. I can't wait to do it all over again!
As a proud member of a Walt Disney World-loving family, we often find ourselves in the delightful position of planning trips for friends and family who want to join us. With our knowledge of the parks and insider tips, we love crafting itineraries that reflect everyone’s desires and aspirations for their Disney adventure. There's nothing quite like sharing the magic with those you care about!
Traveling to Disney with friends and family can be an absolute blast! However, to ensure your trip is filled with joy and minimal stress, here are some delightful considerations to keep in mind before planning your next adventure with your favorite people.
Discuss The Disney Budget
My Magical In Room Makeover
From the very start of our trip planning, we made it a priority to set a budget and manage expectations. After all, a trip to Disney is magical, but your bank account doesn’t have to turn into a pumpkin at midnight! We created a budget that felt realistic for everything we wanted to accomplish, and I made sure to be upfront and honest about the costs associated with the Disney experience—especially when it comes to the “wants” versus the “needs.”
To give my friend a little extra cushion, I suggested saving a 10% buffer for those “oops, I need a churro” moments. You know how it is: one minute you’re just walking through the park, and the next, you’re making a detour for a snack that costs more than your last grocery trip. We also chatted about sit-down dinners and character meals, where the price of the food can sometimes rival the price of a ticket!
With the kids in the mix, we set some clear expectations around souvenirs. My kids go to Disney 3 to 5 times a year, so they’re practically mini Disney experts by now. They know the drill: souvenirs aren’t typically on the shopping list for this trip. But to keep things fair and square, I made sure to explain to them that the other family might be buying more park goodies. We all know how kids can get—one minute they’re happily skipping along, and the next, they’re in full meltdown mode because their friend just scored the latest stuffed Mickey!
Remember, not all budgets are created equal, and that’s perfectly okay! The key is to stay within your means and set realistic expectations for YOUR family. It doesn’t matter if others are splurging on every souvenir in sight—what’s important is that your family understands the plan. That way, when little Timmy shows up with a lightsaber that looks more like a small mortgage payment, your kids won’t wonder why they’re not getting one too.
LODGING
Three Bedroom Grand Villa at Disney’s Animal Kingdom Lodge Jambo House
Are we staying together or apart? And what’s the budget?” Ah, the age-old travel questions! When we hit the road with friends, we always opt for a split stay—and let me tell you, it’s a game changer.
Here’s the deal: the first two to three days of any Disney trip are always an exhilarating whirlwind. The excitement is through the roof, and you want to be at the parks from dawn till dusk (and maybe a little beyond if you’re feeling adventurous). During this high-octane phase, you’ll be spending way more time in line for rides than in your hotel room, so why splurge on a fancy place where you’ll just be using the bed for a quick snooze? That’s why we stick to value or moderate resorts during the initial craziness. It’s like a Disney-themed sleepover with extra character breakfast options!
Once we transition to the part of the trip where we embrace the art of relaxation (a.k.a. the leisurely park days), we move over to our Disney Vacation Club Villas. That’s when we shift gears to enjoy more space, a full kitchen for those late-night snack cravings, and maybe even a hot tub—because nothing says “Disney magic” quite like unwinding with a glass of wine while the kids are passed out from all the excitement!
And let’s be real, there are tons of options for where to stay when heading to Orlando. I’ve had my share of off-property hotel experiences because family and friends have points to spare—thank you, Aunt Susan! We’ve even rented Airbnbs for those times we need a little more elbow room for the kids to run wild (while we pretend we’re keeping an eye on them). And for those who want to channel their inner Disney mogul, renting DVC points for a villa can make you feel like royalty—especially when you have a castle-sized space to spread out in!
So, as you plan your next magical getaway, consider the split stay strategy. It gives you the best of both worlds: budget-friendly fun at the start and a taste of luxury when it’s time to kick back and soak it all in. Plus, you’ll have plenty of stories to tell—like how you survived the chaos and still managed to have a blast
But before you BUNK up with your friends and family, let’s pump the brakes and ask ourselves a few important questions. Because sharing a space with loved ones can be a bit like mixing oil and water—great in theory, but tricky in practice!
How close is your relationship? Are we talking “we share everything, including our last slice of pizza” close, or “I’ll nod politely when you show me your vacation slides” close?
Do you understand each other’s family dynamics? This is crucial. Knowing who’s the fun uncle and who’s the “I-need-my-coffee-before-I-speak” aunt can save you from some serious awkward moments. Plus, are you comfortable witnessing your friends’ couple fights? Because let’s be real—Disney can get the best of us, and sometimes a simple disagreement over the best ride can escalate into a full-blown debate about life choices.
Does this space give you enough privacy? Let’s be real—no one wants to overhear someone else’s very intimate conversations about whether to brave another round of “It’s a Small World” or if you’re finally ready to admit that you’ve hit your limit on kid-centric attractions for the day!
What are the dynamics of the kids? Are we looking at well-behaved angels or tiny tornadoes of chaos? Knowing this can help you prepare mentally (and maybe stock up on earplugs).
What about the dynamics of the spouses or partners? If your buddy’s partner is a “let’s-have-deep-philosophical-conversations-at-midnight” type while you’re more of a “let’s-just-binge-watch-some-Disney+” person, you might want to reconsider sharing a room.
Are you comfortable witnessing fights and disagreements? Because let’s be honest—sometimes, sharing a space can turn a happy family reunion into an episode of “Real Housewives of Disney.”
What are your family’s needs? Do you need a quiet space at night to recharge, or can you fall asleep to the sound of someone else’s kids having a full-blown dance party in the living room?
Will the room provide enough space? Remember, if you can’t open the bathroom door without bumping into the bed, you might be in for a long trip!
In most cases, it’s probably BEST for friends and family to avoid sharing the same hotel room—because Disney is already a high-stress situation without adding family drama into the mix. But for us, it’s always worked out beautifully because we’re realistic about our relationships. We know who we can bunk with and who might be better off in a separate room (or at least one right next door).
Take my best friend and me, for example. We’ve known each other since we were 4, which means we’ve been through every phase of life together—awkward hairstyles, questionable fashion choices, and all. Even though we live half a country apart now, we still chat 3-4 times a week. So, merging for the second half of our stay felt as natural as slipping into a pair of comfy sweatpants.
But let’s keep it real: on our full park days, especially since it was their first trip to Disney, it was probably a good idea for them to have their own quiet space to recover from the magical exhaustion. Because trust me, nothing says “friendship” quite like understanding when to give each other space—especially after a long day of Disney fun!
So before you throw caution to the wind and book that shared accommodation, take a moment to assess the situation. It could make all the difference between a magical trip and a “we’ll laugh about this later” story!
PRIORITY OF RIDES & ATTRACTIONS
Covid Disney Days
When it comes to planning our park days, this part is a breeze for us! Since we often base our trips around what works for our friends or family, we have the flexibility to indulge in our must-dos on other visits or extend our stay to get that extra magic. But traveling with friends means considering a lot of factors when it comes to rides and attractions.
On this trip, my best friend had and I both had a little Disney infant in tow, which meant we embraced the magic of Rider Switch, it was get because we would stay behind together and get one on one time to talk and catch up and then we got to ride together with one of our kids. And honestly, it was a win-win!
Leading up to our trip, I made it a point to sit down with her multiple times and chat about what she and her husband were most excited to experience. We crafted a magical itinerary that ensured each kid got their moment in the spotlight and that her family wouldn’t miss out on any of the must-do experiences. After all, a Disney trip is all about creating unforgettable memories!
Here’s my pro tip: when planning with friends and family, gather a list of everyone’s top three must-do rides. This not only helps prioritize what’s important to each person but also gives you a clear starting point for your itinerary. Take a look at where your lists align, consider the kids' ages, and realistically assess what you can accomplish during your park days.
My kids are seasoned Disney pros, and they fully understood the importance of making sure their new friends had an incredible time. To my delight, there was minimal whining from the older kids, which felt like a major victory! We did encounter a few toddler meltdowns, courtesy of the infamous Disney exhaustion, but we lucked out with our little ones napping just when we needed to utilize Rider Switch. Talk about a win!
THE KIDS
Oga’s Cantina
Our kids have forged a special bond over the years, especially during our road trips back to Texas (yes, I drive all the way from PA to TX, and I’m still smiling!). We always make a pit stop at my best friend's place, where the kids get to play together. While they might not be growing up side by side, they’re definitely growing up knowing each other, which is just as precious. With their ages lining up nicely, we’ve come to know each other’s kids’ personalities like the back of our hands, making this trip feel like a perfect match.
It brings a tear to my eye just thinking about it—there's nothing quite like watching your best friend’s kids and your own play together, especially knowing that our oldest boys share the same birthday, just two years apart. Experiencing their first Disney trip together was truly magical!
Now, if you’re not in a similar situation, it’s essential to evaluate the dynamics of your group’s kids. Sometimes, it’s better to split up to make the most of your days, especially if there’s a significant age gap. For instance, on this trip, we had seven kids aged ten and under, so buddy systems were a must! Each child had a partner, which made navigating the parks a lot easier.
Imagine how different the dynamics would have been if we had a mix of pre-teens, teens, and Disney infants. On a previous trip to Universal with my brother-in-law and his son, who was 17, they zoomed off to tackle the big coasters while my older kids and I enjoyed the attractions suited for their age group. We always made a plan to meet back up, but it was important for us to ensure he didn’t miss out on the thrill rides just because my kids weren’t tall enough yet. Flexibility and communication were key to making sure everyone had a fantastic time!
TAKE A BREAK
Disney’s Caribbean Beach Resort
When I plan a Disney trip, I always schedule some "me time" away from family and friends. Does it actually happen? Well, maybe about 10% of the time! We all love being together, but I believe in having a little buffer just in case things get a bit too intense. You never know how the trip will unfold, especially when you're traveling with friends you might not be super close to. Let’s face it—traveling with kids can change the game entirely!
Having pre-planned downtime is essential, and if you end up wanting to stick together, that’s fantastic! But personal space isn’t a bad thing; it’s not a reflection of your friendship. We all process experiences differently, especially when juggling kids and the excitement (or chaos) of a Disney vacation. Finding that balance is key.
So, let’s say it together: “It is A-OK to split up at the park!” When you’re planning to take some time apart, clear communication is crucial to maintain a healthy and positive vibe. Make sure everyone knows the plan, so there’s no room for confusion or misunderstandings that could lead to annoyance or frustration.
By taking these proactive steps, you can ensure that your time apart is not only productive but also enjoyable for everyone involved. And who knows? A little space might just lead to some exciting stories to share over dinner later!
Disney’s Animal Kingdom Kilimanjaro Safari PhotoPass
We are so grateful to have shared these unforgettable memories with all our friends who joined us in the parks. Disney holds a special place in our hearts, and there’s nothing quite like experiencing its magic with the people we love. I hope these tips inspire you to plan your next adventure with your favorite folks! Here’s to creating your own cherished memories at the happiest place on Earth!
Here are some Final Tips For Planning Disney Vacation for a Large Group
Understanding Each Other’s Disney Dreams: Before diving into the planning, sit down with your group to discuss everyone's Disney wishes and must-dos. Do some want to experience every thrilling ride, while others are more interested in character meet-and-greets or leisurely strolls through the parks? Knowing each person’s desires helps tailor the perfect itinerary!
Setting Realistic Expectations: While Disney is magical, it’s also important to remember that not everything will go perfectly. Weather, ride closures, and crowd levels can all affect your plans. By setting realistic expectations, you can focus on enjoying the moment, no matter what surprises come your way!
Budgeting for Fun: Talk about the budget early on to ensure everyone is on the same page. From park tickets and accommodations to dining and souvenirs, understanding costs upfront helps everyone enjoy the trip without financial worries. Plus, it opens the door for some fun group activities that everyone can enjoy!
Choosing the Right Travel Dates: Timing is everything! Consider your group’s schedules and look for dates that align with school breaks, holidays, or quieter seasons in the parks. Traveling during off-peak times can mean shorter lines and a more relaxed atmosphere.
Exploring Park Hopper Options: If your group is up for a little adventure, consider getting Park Hopper tickets! They allow you to visit multiple parks in one day, providing flexibility to experience all the magic. Plus, it gives you the chance to savor a delightful meal at one park and enjoy fireworks at another!
Planning for Little Ones: If your group includes young children, think about renting baby gear to lighten your load. Many services offer convenient rentals of strollers, cribs, and more, making your day in the parks easier and more enjoyable.
Grocery Delivery for Easy Meals: Consider grocery delivery to your accommodations for snacks, breakfast items, and essentials. This can help save time and money, allowing you to focus on the fun instead of frequenting expensive park dining.
Embracing Freedom with Flexibility: Remember, it’s perfectly okay to split up! Allowing everyone the freedom to pursue their interests can enhance the overall experience. Just ensure everyone has a final itinerary and communication plan so that no one gets lost in the magic!
OTHER RESOURCES
So Many Magical Memories
For the LEAD Planner!
What is your Disney Persona?
You’re about to embark on an exciting journey, and I’m here to help you every step of the way! To kick things off, try this Disney Enneagram Quiz to discover your unique Disney Traveler style. You might find that your Enneagram type differs from your Disney persona—and that’s totally normal!
Now, you might be wondering why this even matters. Well, as the planner for a large group, understanding your planning style is crucial for keeping everyone balanced and happy. After all, you want to create the most unforgettable vacation for your friends and family, but let’s not forget: you deserve to have a magical time too!
My goal is to help you reduce the stress of planning, so start with the quiz. Then, dive into the blog about your personality type and use it as the foundation for your family’s trip to the happiest place on Earth. You’ve got this!
Planning a trip to Walt Disney World? You're in the right place! At Well Hello Magic, we have tons of helpful resources to make your Disney vacation as magical and stress-free as possible. Whether you're looking for advice on the best time to visit Disney, tips on finding the perfect character meal, or learning how to skip the lines with Lightning Lane, we've got you covered.
As a therapist by trade and a mom of four, I use my expertise in understanding personalities to help you discover your "Disney Enneagram"—a fun way to tailor your Disney vacation planning to suit your family's needs or large group dynamics, ensuring everyone enjoys the magic in their own unique way. With my firsthand experience navigating Disney with babies and toddlers, I'll share all my best tips to make your trip smooth and fun for everyone. Plus, check out some of our family’s favorite rides at Magic Kingdom—there's something for everyone to enjoy!
Make sure to explore our blog for even more Disney planning guides and insider tips!
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